Academic Reinstatement for the 2021 Spring Semester
Students expected to return to school for 2021 Spring Semester must apply reinstatement at the academic system during the designated period and complete registration(tuition fee).
According to the Academic Rules and Regulation Section 4, Article 34,returning students failing to register reinstatement during the designated period and to pay their tuition fees during the registration period are subject to dismissal from their program. Students who are expected to return to school 2021 Spring Semester but planning to extend one's leave of absence must apply for extension for leave of absence by Feb. 5, 2021
* 2021 Spring Semester begins on Monday, March 1
1. Application of Reinstatement
A. Reinstatement Application period : Monday, Feb. 1, 2021~ Friday, Feb. 5, 2021
① Submit health examination documents to the clinic after applying for reinstatement on the Academic System(http://portal.kaist.ac.kr) during the designated period.
※ Application of Reinstatement : Academic Records→ Apply School register change→ Application of Reinstatement→ Mental health checkups for returning students→Get approvals from your advisor and the head of department
※ Submission of documents : Chest X-ray result sheet, measles vaccination certificate, mental health test for returning students
- Submitted to KAIST clinic by February 17th
- For more details : https://clinic.kaist.ac.kr/eng/boards/view/enotice/4598/page:1
- Contac : ☎ 042-350-0525 (KAIST Clinic)
② Students failing to apply for reinstatement and registration will be dismissed in accordance with the Academic Rules and Regulations.(→ Section 4 of Article 34 and Section 6 of Article 52)
※ Students planning to get dismissed by not returning to school or not registering, please notify it to ART in advance.
※ Students planning to extend leave of absence, please apply for extension of leave of absence within reinstatement period.
B. Students who are on leave of absence due to their military service must attach one copy of their resident certificate or the certificate of discharge/military service
※ Attach copy of their resident certificate or the certificate of discharge/military service on which their duration of the service and the date of discharge are written at the Academic System.
※ Students expected to be discharged from the military service should apply for reinstatement along with the certificate of expected discharge/military service, or other documents which can prove your expected discharge issued by their military unit on the Academic System. After actual discharge, students must submit certificate of discharge/ military service to ART additionally.
C. Information of a guarantor who approves the reinstatement must be included in the Reinstatement application. After a student applies for it, he/she should get approvals of an academic advisor and the head of department on the Academic System.
※ Guarantor information
1) Undergraduates : their parent's information
2) Master's and Doctoral students
- General scholarship : information of the head of the affiliated institution
- National scholarship, or KAIST scholarship : their parent's information
2. Tuition payment (via internet or electronic bank service)
Payment methods and individual payment status will be announced on <Academic Notices>of the KAIST Home Page around early February. Students can pay the fees using internet banking or CD/ATM.
3. Matters to be attended to for students on leave of absence due to military service
A. Military leave of absence : If students are discharged from military service earlier than the approved deadline of their leave of absence, they must return to school immediately after semester in which the date of discharge falls. If they do not return to school, be aware that from the semester after discharge to the approved deadline of their leave of absence(formerly due to military service) will be treated as general leave of absence.
※ Students who have exhausted all general leave of absence must apply for reinstatement as they will be expelled unless they apply for extension of leave of absence due to other reasons(- due to illness, business start-up, childbirth/ childbearing).
B. If the date of discharge happens to be later than the deadline of leave of absence, the certificate of military service(signed by a commander of their military unit) should be attached along with the leave of absence(extend) application on the Academic System.
C. Students on military leave of absence (who completed their military service) wanting to return to school during the semester can return to school according to Guidelines on Enrollment and Course Registration Procedures article 5.
※ However, course registration regarding reinstatement is possible only until course add/drop period and students absent from more than one-third of classes of a course conducted over one semester shall not be allowed to sit for the exam according to Guidelines on Curriculum Management article 23. Please note to the above.
※ Necessary documents for Students wanting to return to school during the semester on military leave of absence (who completed their military service)
1) Letter of recommendation for reinstatement by the commander of the unit : Confirmation and recommendation whether student can participate in class from the beginning of the semester using the official leave
2) Statement of Reason : The reason for returning to school, and statement that student will bear any disadvantages that may occur regarding registration/enrollment/attendance due to discharge after the beginning of the semester(student number, name, and signature required)
3) Certificate of expected discharge
4. Miscellaneous
A. Notices regarding reinstatement will be announced on KAIST Homepage News- Notice (http://www.kaist.ac.kr) or Portal Notice(https://portal.kaist.ac.kr). No e-mail will be sent to individual student.
B. Course Registration for students who are expected to return to school is the same as current students.
(Please check the relevant bulletin boards at portal notice for matters to be prepared before returning to school such as Dormitory or Scholarship application.)
◈ Course registration period : Monday, Jan. 11, 2021~ Friday, Jan. 15, 2021
<Before random selection> 12:30~ 23:59 on Jan. 11(Mon) (Open enrollment without ceilings for all the courses)
* Jan. 12(Tue) : No registration is possible
→ Students will be randomly selected for the courses that exceed their enrollment ceilings; Randomly selected students list for the courses will be announced. (on portal before 18:00 p.m.)
→ Courses of students who are not selected will be automatically deleted on their system.
<After random selection> 12:30 on Jan. 13(Wed)~ 23:59 on Jan. 15(Fri)
→ Students may register for the remaining courses on a first-come first-serve basis.
◈ Course Add/Drop Period : Monday, Feb. 22, 2021~ Monday, Mar. 8, 2021
[Graduate] From 09:30 on February 22(Mon) to before 23:59 on March 8(Wed)
→ Course Add/Drop available all time during the period
[Undergraduate] During the course Add/Drop period, there will be a separate processing time to reflect the course cancellation from each 1st and 2nd time of course Add/Drop.
- 1st time(Course Add/Drop) : 09:30~ 17:00
- 1st Processing time of course cancellation : 17:00~ 17:30
- 2nd time(Course Add/Drop) : 17:30~ Next day 09:00
- 2nd Processing time of course cancellation : 09:00~ 09:30
- Last day 2nd time(Course Add only) : 17:30~ 24:00
※ You can apply for the cancelled courses after the each cancellation processing time which is operated separately twice a day.
(→ procedure improvement : Previously, there was inconvenience because it was only possible to apply for and cancel classes at different time slot of the day and the gap was too long. However, the undergraduate student council offered a solution to the problem and ART reviewed it to implement the improved procedure for course Add/Drop from the winter semester of 2020.)
※ Please note that student who wish to register for courses of which class times clashes with their class timetable should drop the courses during the final slot for course drop because the last day of the course Add/Drop period ends with course registration only(Last day 2nd time).
5. Please contact the team involved for more information
1) Daejeon Campus : Office of Academic Affairs_ Academic Registrar's Team
- Undergraduate program : T. 042-350-2364
- Graduate program (master's and doctoral) : T. 042-350-2365
2) Seoul Campus : College of Business_ Academic & Student Affairs Team ( T. 02-958-3211)